|
|
|
|
|
|
|
|
|
Electronic procurement: |
|
EC developments |
|
by |
|
John Colling, OGC |
|
|
|
|
1996 Green Paper |
|
1997 Directive |
|
1998 Communication |
|
2000 Proposals |
|
|
|
|
Com(2000)275 - Public Sector |
|
Com(2000)276 – Utilities |
|
SIMAP (simap.eu.int) |
|
Standard Forms |
|
Common Procurement Vocabulary |
|
|
|
|
Notices |
|
Deadlines |
|
In writing |
|
Tenders and requests to participate |
|
|
|
|
PINs |
|
Purchaser Profiles |
|
Contract Notices |
|
Award Notices |
|
|
|
|
Publication by OJ |
|
Open procedure – tenders |
|
Selective procedures- requests to participate |
|
Restricted procedure – tenders |
|
Accelerated |
|
|
|
|
|
|
In writing, by fax, by telephone |
|
Purchaser’s choice |
|
Generally available, not a barrier |
|
Integrity, confidentiality |
|
Directives 1999/93/EC, 2000/31/EC |
|
|
|
|
|
|
Specification of systems, encryption |
|
Conformity of hardware etc |
|
Voluntary accreditation of devices |
|
Hard documents within time limit |
|
Confirmation of fax, phone requests |
|
|
|
|
Auctions |
|
Pilot projects |
|
Better regulation |
|
|
|
|
|
|
|
www.ogc.gov.uk |
|
simap.eu.int |
|
www.europa.eu.int/comm/internal_market/ |
|
www.ted.eur-op.eu.int |
|
www.legislation.hmso.gov.uk |
|
europa.eu.int/cj/en/index |
|
|
|
|
|
|
|
|
|
|
KEY DATES |
|
|
|
GENERAL ELECTION - MAY 1997 |
|
|
|
REFERENDUM - SEPTEMBER 1997 |
|
|
|
SCOTLAND BILL - DECEMBER 1997 |
|
|
|
SCOTLAND ACT - NOVEMBER 1998 |
|
|
|
|
KEY DATES |
|
|
|
ELECTIONS TO SCOTTISH PARLIAMENT - 6 MAY 1999 |
|
|
|
FIRST SITTING OF SCOTTISH PARLIAMENT - 12 MAY 1999 |
|
|
|
PREPARATION FOR POWERS AND FUNCTIONS -MAY/JUNE
1999 |
|
|
|
OPENING OF SCOTTISH PARLIAMENT -1 JULY 1999 |
|
|
|
|
|
|
SCOTTISH PARLIAMENT |
|
COMPOSITION AND POWERS |
|
|
|
129 MEMBERS OF SCOTTISH PARLIAMENT (MSPs) [73
CONSTITUENCY MSPs AND 56 REGIONAL] |
|
|
|
DEVOLVED POWERS |
|
|
|
PRIMARY LEGISLATION |
|
HEALTH: EDUCATION: SOCIAL POLICY: LOCAL GOVERNMENT: ECONOMIC
DEVELOPMENT: ENVIRONMENT ETC. |
|
|
|
|
SCOTTISH PARLIAMENT |
|
COMPOSITION AND POWERS |
|
|
|
RESERVED |
|
CONSTITUTION |
|
FOREIGN AFFAIRS |
|
DEFENCE ETC |
|
|
|
COMPLY WITH EUROPEAN COMMUNITY LAW |
|
|
|
SCOTTISH MINISTERS ACCOUNTABLE TO SCOTTISH
PARLIAMENT |
|
|
|
|
|
|
|
|
|
|
SCOTTISH EXECUTIVE |
|
|
|
SCOTTISH MINISTERS - MEMBERS OF SCOTTISH
PARLIAMENT |
|
|
|
CIVIL SERVANTS ADVISING SCOTTISH MINISTERS |
|
|
|
INCLUDES AGENCIES & ASSOCIATED DEPARTMENTS |
|
|
|
NOT |
|
PARLIAMENT |
|
SCOTLAND OFFICE |
|
|
|
|
WHAT IS DIFFERENT? |
|
|
|
EXECUTIVE VISIBILITY |
|
SCRUTINY |
|
- PUBLIC |
|
- PARLIAMENT |
|
|
|
FOCUS ON SCOTTISH AFFAIRS |
|
EXPECTATIONS |
|
OPPORTUNITIES FOR DEVOLVED PROCUREMENT |
|
|
|
|
|
|
|
|
|
DEVELOPMENTS |
|
|
|
POLICY IMPLICATIONS |
|
UK |
|
SCOTLAND |
|
21ST CENTURY GOVERNMENT FOR SCOTLAND |
|
JOINED UP |
|
'E' BUSINESS |
|
SUSTAINABLE DEVELOPMENT |
|
MINISTERIAL POLICIES/INITIATIVES |
|
SOCIAL INCLUSION |
|
EDUCATION |
|
TRANSPORT etc |
|
|
|
|
|
|
|
DEVELOPMENTS |
|
|
|
POLICY IMPLICATIONS |
|
UK |
|
SCOTLAND |
|
21ST CENTURY GOVERNMENT FOR SCOTLAND |
|
JOINED UP |
|
'E' BUSINESS |
|
SUSTAINABLE DEVELOPMENT |
|
MINISTERIAL POLICIES/INITIATIVES |
|
SOCIAL INCLUSION |
|
EDUCATION |
|
TRANSPORT etc |
|
|
|
|
|
|
PROCUREMENT POLICY/EC LAW |
|
|
|
PRIOR TO 1 JULY 1999 |
|
|
|
“POST BOX” FOR HM TREASURY |
|
|
|
TREASURY |
|
SET POLICY FRAMEWORK (VFM/COMPETITION) |
|
NEGOTIATE AND IMPLEMENT EC RULES |
|
HANDLE A226 (A169) INFRACTION CASES |
|
|
|
|
|
|
POST DEVOLUTION |
|
|
|
SCOTLAND ACT – MINISTERIAL OBLIGATIONS |
|
|
|
POLICY FRAMEWORK DEVOLVED |
|
|
|
USE OF TREASURY GUIDELINES DISCRETIONARY |
|
|
|
SCOTTISH MINISTERS CAN IMPLEMENT EC PROCUREMENT
DIRECTIVES SEPARATELY |
|
|
|
|
|
|
|
|
SUBJECT SPECIFIC CONCORDAT ON PROCUREMENT SIGNED
BY MINISTERS |
|
|
|
CONCORDAT COVERS ARRANGEMENTS FOR: |
|
CONSULTATION ON POLICY DEVELOPMENTS |
|
SHARED AIM OF VFM |
|
FULL INVOLVEMENT IN BRUSSELS NEGOTIATIONS |
|
IMPLEMENTATION OF EC DIRECTIVES |
|
HANDLING OF A226 (A169) CASES |
|
LIAISON/JOINT WORKING |
|
|
|
|
|
|
|
|
|
DEVELOPMENTS |
|
|
|
POLICY IMPLICATIONS |
|
UK |
|
SCOTLAND |
|
21ST CENTURY GOVERNMENT FOR SCOTLAND |
|
JOINED UP |
|
'E' BUSINESS |
|
SUSTAINABLE DEVELOPMENT |
|
MINISTERIAL POLICIES/INITIATIVES |
|
SOCIAL INCLUSION |
|
EDUCATION |
|
TRANSPORT etc |
|
|
|
|
PROCUREMENT DEVELOPMENTS - UK |
|
|
|
CSR REPORT (1998) |
|
REVIEW OF CIVIL GOVERNMENT PROCUREMENT (1999) |
|
MODERNISING GOVERNMENT |
|
NHS PURCHASING & SUPPLY AGENCY |
|
GREENING GOVERNMENT |
|
|
|
|
|
|
|
|
REVIEW OF CIVIL GOVERNMENT PROCUREMENT |
|
|
|
TIMING BOTH PROBLEM AND OPPORTUNITY |
|
GERSHON IDENTIFIES AREAS FOR IMPLEMENTATION |
|
COMMENTS GENERALLY APPROPRIATE TO SCOTLAND |
|
JULY 1999 – “SCOTSMAN” |
|
“MSPs TO FACE TREASURY PRESSURE OVER BUDGETS” |
|
PARLIAMENT/EXECUTIVE NEEDS TO MAKE ITS OWN MARK |
|
|
|
|
REVIEW OF CIVIL GOVERNMENT PROCUREMENT |
|
|
|
NEED FOR CONSISTENT POLICY |
|
BEST PRACTICE |
|
'E' PROCUREMENT |
|
PROFESSIONAL STANDARDS |
|
VALUE FOR MONEY |
|
GATEWAY REVIEWS |
|
SUPPLIER MANAGEMENT |
|
|
|
|
|
|
|
DEVELOPMENTS |
|
|
|
POLICY IMPLICATIONS |
|
UK |
|
SCOTLAND |
|
21ST CENTURY GOVERNMENT FOR SCOTLAND |
|
JOINED UP |
|
'E' BUSINESS |
|
SUSTAINABLE DEVELOPMENT |
|
MINISTERIAL POLICIES/INITIATIVES |
|
SOCIAL INCLUSION |
|
EDUCATION |
|
TRANSPORT etc |
|
|
|
|
|
|
SCOTTISH EXECUTIVE RESPONSE |
|
|
|
“PROCUREMENT SUPERVISORY BOARD” |
|
CHAIRED BY JOHN F McCLELLAND |
|
[SENIOR
VICE PRESIDENT OF 3com] |
|
|
|
“OVERSEE THE EXECUTIVE’S PROCUREMENT STRATEGY,
ADVISING ON PRIORITIES AND OPPORTUNITIES FOR IMPROVEMENT IN THE LIGHT OF
MINISTERS’ WIDER OBJECTIVES AND EFFICIENCY, MODERNISATION AND
COMPETITIVENESS IN THE PUBLIC SECTOR IN SCOTLAND”. |
|
|
|
|
|
|
|
|
PROCUREMENT SUPERVISORY BOARD |
|
|
|
ANNOUNCED BY FINANCE MINISTER - 6.1.00 |
|
COMPOSITION - |
|
LOCAL AUTHORITY |
|
HEALTH |
|
CIVIL SERVICE |
|
EXECUTIVE AGENCIES |
|
PRIVATE SECTOR |
|
REPORTED TO MINISTER SEPTEMBER 2000 |
|
|
|
|
|
|
|
|
COLLABORATION WITH WHITEHALL/UK |
|
|
|
POLICY AND PRACTICE |
|
SUPPLIER MANAGEMENT |
|
COMMON CONTRACTS |
|
MOBILES |
|
CARS |
|
"QUICK WINS" |
|
BAU |
|
PPP |
|
|
|
|
|
|
|
DEVELOPMENTS |
|
|
|
POLICY IMPLICATIONS |
|
UK |
|
SCOTLAND |
|
21ST CENTURY GOVERNMENT FOR SCOTLAND |
|
JOINED UP |
|
'E' BUSINESS |
|
SUSTAINABLE DEVELOPMENT |
|
MINISTERIAL POLICIES/INITIATIVES |
|
SOCIAL INCLUSION |
|
EDUCATION |
|
TRANSPORT etc |
|
|
|
|
|
|
COLLABORATION - WITHIN SCOTLAND |
|
|
|
ELECTRICITY |
|
300+ SITES/19 ORGANISATIONS |
|
500 SITES/30 ORGANISATIONS |
|
IT CONSUMABLES |
|
PAPER |
|
STATIONERY |
|
TRAVEL |
|
DESKTOP MAINTENANCE |
|
|
|
|
E-PROCUREMENT |
|
|
|
BENEFITS - FINANCIAL |
|
|
|
REDUCTION IN TRANSACTION COSTS |
|
REDUCTION OF MAVERICK BUYING |
|
SAVINGS VIA COLLABORATIVE CONTRACT AWARD |
|
SAVINGS FOR SUPPLIERS |
|
AVOIDANCE OF DUPLICATED EFFORT |
|
|
|
|
|
|
E-PROCUREMENT |
|
|
|
BENEFITS - MANAGEMENT |
|
|
|
MANAGEMENT DATA |
|
EFFECTIVE DEPLOYMENT OF SPECIALISTS |
|
IMPROVED AUDIT TRAIL AND ACCOUNTABILITY |
|
IMPROVED BUSINESS CONTROLS |
|
FACILITATION OF BENCHMARKING |
|
|
|
|
|
|
E-PROCUREMENT |
|
|
|
RISKS/CHALLENGES |
|
|
|
IMMATURE MARKET IN PUBLIC SECTOR |
|
PUBLIC SECTOR CAUTION |
|
DIFFICULTY OF BRIDGING TO LEGACY SYSTEMS |
|
ABILITY OF SUPPLIERS (SMEs) TO PARTICIPATE |
|
SECURITY |
|
|
|
|
|
|
|
|
|
DEVELOPMENTS |
|
|
|
POLICY IMPLICATIONS |
|
UK |
|
SCOTLAND |
|
21ST CENTURY GOVERNMENT FOR SCOTLAND |
|
JOINED UP |
|
'E' BUSINESS |
|
SUSTAINABLE DEVELOPMENT |
|
MINISTERIAL POLICIES/INITIATIVES |
|
SOCIAL INCLUSION |
|
EDUCATION |
|
TRANSPORT etc |
|
|
|
|
SUSTAINABLE DEVELOPMENT |
|
|
|
THE
MOST SIGNIFICANT CONTRIBUTION THAT PUBLIC CONSUMERS CAN MAKE, ALONGSIDE THE
REDUCTION OF CONSUMPTION AND WASTE, IS BY ENSURING THAT SPECIFICATIONS FOR
GOODS AND SERVICES TAKE FULL ACCOUNT OF SUSTAINABLE DEVELOPMENT OBJECTIVES |
|
|
|
|
SUSTAINABLE DEVELOPMENT |
|
|
|
'RECYCLED PAPER' VFM CONTRACT IN PLACE |
|
ESTABLISHED SUPPLY OF RE-MANUFACTURED TONER
CARTRIDGES |
|
NEW ELECTRICITY CONTRACT - 100% RENEWABLE
ENERGY/ELECTRICITY [CCL EXEMPT] |
|
SUPPORTED ISO 14001 ACCREDITATION |
|
PROOFING FOR DESIGN/PRINT ON SITE |
|
|
|
|
|
|
SUSTAINABLE DEVELOPMENT |
|
VEHICLES AND THE REDUCTION OF EMISSIONS |
|
|
|
AFVs HAVE BEEN PILOTED SUCCESSFULLY FROM 1998
AND NOW IN 2000 |
|
100% OF GOVERNMENT CAR SERVICE ARE AFVs
[BI-FUEL] |
|
50% OF SCOTTISH EXECUTIVE VEHICLE FLEET COMPRISE
AFVs [INCLUDING ELECTRIC CARS WITHIN EDINBURGH] |
|
NEW BUS SERVICE LINKING EDINBURGH OFFICES |
|
|
|
|
|
|
|
DEVELOPMENTS |
|
|
|
POLICY IMPLICATIONS |
|
UK |
|
SCOTLAND |
|
21ST CENTURY GOVERNMENT FOR SCOTLAND |
|
JOINED UP |
|
'E' BUSINESS |
|
SUSTAINABLE DEVELOPMENT |
|
MINISTERIAL POLICIES/INITIATIVES |
|
SOCIAL INCLUSION |
|
EDUCATION |
|
TRANSPORT etc |
|
|
|
|
HIGH PROFILE PROJECTS |
|
|
|
NORTHERN AND WESTERN ISLES FERRIES |
|
MULTI-MILLION POUND SUBSISDY |
|
RESTRAINT OF LIBERTY (ELECTRONIC TAGGING) |
|
STUDENT AWARDS E BUSINESS |
|
RYDER CUP 2009 |
|
NGfL |
|
SQA |
|
CENTRAL HEATING FOR OAPs |
|
BROADBAND INFRASTRUCTURE |
|
E PROCUREMENT |
|
|
|
|
|
|
|
|
|
IMPACT ON PROCUREMENT |
|
|
|
INCREASED DEMAND ON RESOURCES/SKILLS |
|
INCREASED DIVERSITY |
|
SPONSORSHIP |
|
GRANTS |
|
INCREASED CUSTOMER BASE |
|
INCREASED MINISTERIAL CONTACT/VISIBILITY |
|
|
|
MORE EXPOSURE! |
|
|
|
|
DEVOLUTION - AN OPPORTUNITY |
|
|
|
TO COLLABORATE - COLLECTIVE IDENTITY |
|
|
|
TO MODERNISE
- 21st CENTURY GOVERNMENT |
|
|
|
TO INFLUENCE - POLICY AND MINISTERIAL
FOCUS |
|
|
|
TO DIVERSIFY - SPONSORSHIP AND WIDER MARKETS |
|
|
|
TO CONTRIBUTE
- PROFESSIONAL EXPERTISE |
|
|
|
|
|
|
|
|
WE MUST CONTINUE TO DELIVER IN AN INCREASINGLY
COMPLEX AND DEMANDING ENVIRONMENT. |
|
|
|
|
|
|
|
|
|
|
Definition |
|
Partnership Needs |
|
Types of Partnership in Public Sector |
|
Challenges in Practice |
|
Skills and Competencies |
|
Questions for you |
|
|
|
|
|
|
|
Often Friends or Family |
|
Smith & Jones Ltd: Davis & Sons Ltd. |
|
Group of Professionals |
|
Legal, Accountancy etc. |
|
Business with Business |
|
Yahoo + Sony |
|
Make a Profit |
|
|
|
|
Close Proximity |
|
Time Limited |
|
Avoid Toes |
|
|
|
|
Till death us do part! |
|
Mutual Respect |
|
Understanding |
|
Good Communication |
|
|
|
|
Sense of Equality |
|
Shared Goals- Mutual Benefit |
|
Openness |
|
Honesty |
|
Trust |
|
Excellent Communication |
|
|
|
|
Clarity of requirements and expectations (output
specification) |
|
Procurement programme designed to achieve this |
|
Involvement and agreement of all stakeholders |
|
Detached and binding contractual framework |
|
|
|
|
PFI/PPP |
|
Strategic Service Providers |
|
Consortia |
|
Inter-Agency Working |
|
Contractors |
|
Charities |
|
|
|
|
The most advanced form of relationship
management |
|
Long term/Commitment |
|
Based on trust |
|
Agreed outcomes |
|
Continuous Improvement |
|
Cost Efficient |
|
Requires Training (Joint) |
|
Communication |
|
|
|
|
Commitment |
|
Common Objectives |
|
Communication |
|
Contract Management |
|
|
|
|
Poor Planning |
|
Lack of Time |
|
Incompatibility |
|
|
|
|
Power shifts between partners |
|
Community Benefit v Profit |
|
Sense of loss of control |
|
Meetings and Communication |
|
Balancing Agendas |
|
Avoid Treading on toes |
|
|
|
|
Self monitoring - but shared access to system |
|
Robust payment mechanism, measured against KPI’s |
|
Incentives for good performance |
|
Shared profits with income generation |
|
|
|
|
Network Management |
|
Project Management |
|
Contract Management |
|
Deal Making |
|
Market Management |
|
|
|
|
Do we need Buyers or Deal Makers? |
|
|
|
Do we develop them or buy them? |
|
|
|
|
“The profession needs to focus on the skills and
competencies needed to deliver future public services” |
|
|
|
Notes